Notifiable Events

Those in charge of a designated centre must ensure that the Authority is formally notified when certain events or incidents take place – these are known as ‘notifiable events’. There are three types of notifications: ‘three day notifications’, ‘three month notifications’ and ‘other notifications’. Three day notifications cover events such as the death of a resident under 70 or an outbreak of any infectious disease. You should tell us about these incidents/ events over the phone as soon as possible and confirm it in writing within 3 working days.

Three month notifications cover events such as accidents or changes to the trading name and we must be informed about these events on a quarterly basis. ‘Other notifications’ cover changes in management, absences and changes in the gender of residents you accommodate; the timeframes on these events differ. Failure to notify the Authority of a notifiable event, or to maintain a record of notifiable events, is in contravention of the regulatory requirements and may constitute an offence. Please see below for a full list of notifiable events, the timeframe you must report them to us in, and the form you need to fill in.

Table of Notifiable Events

Form	Incident or event you need to tell us about	When
NF01	The death of any resident under the age of 70 including the circumstances of the resident’s death	Within three working days of the incident
NF02	Outbreak of any infectious disease	Within three working days of the incident
NF03	Any serious injury to a resident	Within three working days of the incident
NF05	Any unexplained absence of a resident from the designated centre	Within three working days of the incident
NF06	Any allegation, suspected or confirmed abuse of any resident	Within three working days of the incident
NF07	Any allegation of misconduct by the registered provider or any person who works in the designated centre	Within three working days of the incident
NF20	Person in charge absent for continuous period of 28 days	One month in advance of the proposed absence
NF21	Return of person in charge after being absent for 28 days or more	Within three working days of the return of the person in charge
NF22	Change of gender mix in the centre	Before the change is made
NF30	Change of the person in charge Please contact the Registration Office on 021 240 9340 or email registration@hiqa.ie and ask for an NF30 pack	Within 10 days of the change
NF31	Change in any key senior management personnel (other than the person in charge of the centre) Please contact the Registration Office on 021 240 9340 or email registration@hiqa.ie and ask for an NF31 pack	Within 28 days of the change
NF32	Change in ownership of the body corporate	8 weeks in advance
NF33	Change in identity of the director, manager, secretary or any similar officer of a body corporate Please contact the Registration Office on 021 240 9340 or email registration@hiqa.ie and ask for an NF33 pack	8 weeks in advance
NF34	Change in the name or address of a body corporate	8 weeks in advance
NF35	A registered provider’s intention to cease to carry on the business of the designated centre and close the centre	Not less than six months
NF36	Any change in the membership of the partnership. Please contact the Registration Office on 021 240 9340 or email registration@hiqa.ie and ask for an NF36 pack	8 weeks in advance
NF37	Any change to the committee of management or other controlling authority of an unincorporated body Please contact the Registration Office on 021 240 9340 or email registration@hiqa.ie and ask for an NF37 pack	8 weeks in advance
NF38	Any change to the person responsible on behalf of a partnership, company, unincorporated body or statutory body Please contact the Registration Office on 021 240 9340 or email registration@hiqa.ie and ask for an NF38 pack	8 weeks in advance
NF10-14	Quarterly return NF10 Any recurring pattern of theft or reported burglary NF11 Any accident NF12 Any fire, or loss of power, heating or water NF13 Any incident where evacuation of the centre took place NF14 Any change to the trading name of the centre	Submission dates each year for Quarterly Returns are: 31 January (for incidents that took place in October, November and December) 30 April (for incidents that took place in January, February and March) 31 July (for incidents that took place in April, May and June) 31 October (for incidents that took place in July, August and September)